Precautions when creating a new ledger

Get the condomAccounting and financial software systemAfter that, don't rush to install and try out the various features of the software。First of all, you should have a clear understanding of the rules of use of the software, and you should understand the operation process of the financial software。Then, initialize the ledger according to the following procedure。

1. In UFIDA financial software, you should first create a new account as an administrator, and the opening balance should not be initialized after the account is created, and the more important work is to carry out financial division of labor!Don't tell me you're the only accountant in your organization, but even then, you'll have to split up the financial division and do several things: All financial software separates the entry of documents from the auditing of accounts, allowing for cross-monitoring。The common way of financial division of labor is divided into four people: system administrator, document maker, auditor, bookkeeper。In the future use, we should log in the financial software with different identities according to the division of accounting。

2. Set up subjects。After the financial division, you should then check whether the accounting accounts provided by the system can meet the accounting needs of your organization, if not (accurately, certainly not)!), you should also add related subjects。For example, in the process of accounting for VAT, it is obviously necessary to "pay VAT" secondary or even tertiary subjects, but you can not find it in the accounting subjects provided by the system, at this time, you should enter the "accounting subjects" module to add subjects, in the process of adding, you should pay attention to the setting of the account code。If it is a Level 2 subject, the first three digits of the subject must be set to the code of the corresponding level subject。It should be known that the account management of UFyou financial software is based on the account code, if the account code is set wrong, the future trouble is endless!Moreover, as long as the subject is set, it is not possible to delete it in the future accounting!

3. Set the opening balance。If the opening date of your new account is in the middle of the year, when entering the opening balance, you cannot enter it in the "beginning balance" field, which is futile。I have always wondered if there was a software glitch because of this problem。The correct method is to enter it in the "Opening Balance" field。When entering the opening balance, you must pay attention to the accuracy of the data, because when these opening data take effect, you can not modify it anyway!

Ii. Precautions in the daily accounting process

With financial software for daily accounting, sometimes you will encounter trouble, manual processing is very simple things, on the computer you are helpless!Common problems are as follows:

1, can not enter the certificate: when you just use the Yonyou software, you will first enter the "certificate processing module" to enter the certificate, but often you will not succeed。why?Because you have not set the certificate category (that is, the common "receive word, transfer word, pay word "), the solution is simple, enter the Certificate category to set it。

2. The entered vouchers cannot be posted。When you work hard to record the voucher, in the accounting operation, you are likely to find that the system for accounting vouchers is blank, why?Here, I have to mention the process of accounting。In UFida's financial software, the basic accounting process is: voucher entry - voucher audit - voucher recording, this basic procedure is not to be known。In addition, according to the principle of cross-supervision, it is impossible for you to conduct certificate audit and accounting at the same time when the certificate is entered, and you (or someone else) must log in again in a different identity to be able to conduct audit and accounting operations。

3. The voucher for accounting cannot be modified。After you have recorded all the vouchers, you find that your previous accounting vouchers were entered incorrectly. How to correct them?The process is somewhat complicated。First log in again as "Auditor" or "Bookkeeper", then go to the "Ledger Management" module, select the "Restore to pre-book status" menu, then you can choose between "Restore to last book status" and "Restore to the state at the beginning of the month"。After entering the "certificate processing" module, cancel the audit of the faulty certificate, and then log in again as the "document maker" to modify the operation。

Third, the problem of data sharing between ledger

In daily work, it is normal to use a set of software for multiple sets of accounting。Therefore, here we will encounter some information reuse problems, for example, the head office and branch accounting, the use of accounting accounts are mostly the same, if these two sets of accounts are accounted for by people, then the accounting accounts of the "mnemonic code" are the same。When creating a second set of accounts, how to use the accounting information in the first set of accounts for the second set of accounts, it is impossible to enter it in turn?The corresponding solution is provided for us in the financial software of UF。Go to the "UFida Accounting (Tools)" auxiliary program of UFIDA Financial software, select the account and copy it。It should be noted that the premise of being able to copy accounts is that the account coding rules of the two sets of accounts should be consistent, otherwise, the copy operation cannot be completed。

The preparation of financial statements

The "UFO Report "program is an auxiliary software used to reprocess the accounting data generated by UFyou accounting。It can process the existing accounting data and generate various financial statements。In actual use, it is easy to have some simple and not easy to find problems, mainly in: can not generate reports, but you can not get error information, this problem I have encountered, it is very annoying!When generating reports, the correct procedure is: 1. Select "New" from the file menu。2, in the file menu select "accounting path", this is the key step!For example, if you install the financial software under D: UFSOFT72, assuming that you have built a set of 001 accounting, then, when setting the account path, you can not set the account path to D: UFSOFT72ZT001, which is wrong。The "accounting path" in UFO refers to the system file ZWSET.With this knowledge of the MDB's storage path, you will be able to smoothly process reports。

在Use accounting software systemWhen preparing financial statements, you may have this experience, it is clear that your accounting is fine, but the balance sheet generated by the UFO is always uneven。这时，You should first check that the formula for each item in the "Owner's equity" column is consistent with your accounting，A common problem is that the UFO software's calculation of "undistributed profit" and the treatment of "surplus reserve" conflict with your accounting method (e.g., using the "statement method" or the "account method" for the "profit of the year"，Will affect the calculation of undistributed profit)。